GENERAL DATA PROTECTION REGULATION - GDPR

On May 25th, 2018 the General Data Protection Regulation (GDPR) replaced and updated the existing Data Protection Act (DPA). GDPR is designed to strengthen and unify the safety and security of all data held within an organisation who collect or process personal information of EU citizens . It's focused on looking after the privacy and rights of the individual, and based on the premise that consumers and data subjects should have knowledge of what data is held about them and how it's used. For schools, GDPR brings a new responsibility to inform parents and stakeholders about how they are using pupils’ data and who it is being used by.

WHAT DOES GDPR MEAN FOR SCHOOLS?

A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.
 
GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data.

Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. This means:

  • Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
  • Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant.
  • Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
  • It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours.